4-H Voucher Completion Information

4-H vouchers are very important because they are the only way the 4-H Office knows what you'll be bringing to the fair. A legible, complete voucher is very helpful to club leaders, animal project leaders, as well as the 4-H entry clerk so that they can accurately plan for fair week. Thank you for taking the time to complete your 4-H voucher accurately and submitting it on time. 

Vouchers are due in the 4-H Office by 4:30pm on Thursday, June 15th.

2017 Fillable 4-H Voucher

2017 Parental Permission Form

To use fillable voucher/parental permission form:

***Click the link to open the file

**SAVE the file to your computer or device

Click on the arrow to save the PDF file to your computer. You will need a PDF reader like Adobe.

***Complete voucher, save the file again in your PDF reader.

How to complete your fair voucher: 

  1. Name of exhibitor: Enter last name first, followed by first name.
  2. Mailing address: Must be complete, including telephone numbers. Any premium checks not picked up will be sent to this address.
  3. Club Name/Lone Member: Write your club name here or enter Lone Member if applicable.
  4. Age of Exhibitor: Enter your age.
  5. Birth Date: List your date of birth, including year of birth.
  6. Dept. #: Use the appropriate number as indicated in the fair book.
  7. Please list ALL animals first on the voucher, followed by classes & list ALL Section 12 entries consecutively.
  8. Section Letter: Each department includes sections, which are identified by a letter; each class number is located under a section letter. 
  9. Class #: Class numbers identify the object being entered. Please make sure you select the correct class according to specific item entered. Some class numbers will be very detailed. All items entered must be in the correct class or premium will be forfeited.
  10. Ear Tag-I/D: When entering an animal, use the following guidelines: (This MUST be on the voucher)
    • Beef/Steers: Use the freeze brand number of your steer.
    • Beef/Heifers: Use the ear tag number; make sure it matches the id on the health papers.
    • Cow/Calf: Use the cow ear tag and the calf ear tag.
    • Hog: Use the ear tag.
    • Goat: Use both tattoos (Herd tattoo right ear) (Year and birth order in the left ear).
    • Rabbit: Use the tattoo located in the left ear.
    • Poultry: Identify animal by the band number.
    • Dairy: Use the ear tag number.
    • Sheep: Use the ear tag number.
  11. 11. Description: Accurate description of entry. Any object assembled by a kit must be identified as such, also if size is an option it must be stated or all items will be paid at the lower rate of premium. Food entries must include description. Animal Entry: All market animals must include “market” in their description. Breed of animal must be indicated along with birth date.

    12. Exhibitor’s Signature: 4-H Member must sign and date fair voucher.

    13. Parent’s Signature: All vouchers must include the date and parent’s signature.

    14. Leader's Signature: Club leaders or Animal Project Committee member's signature verify that is correct and complete. 

    15. Number of animals: Each animal receiving a premium must be counted.

    16. Stall Requests: Only applicable to Horse Exhibitors.

    17. Please make note of the photo release checkbox on the voucher directly below the entry lines. If you give permission for CCE Chautauqua to use photographs of your child in future publications please check the box.

    18. Parental Permission Form: Must accompany fair voucher if you have an animal entry or are a Junior Superintendent.

Please describe items for Department 12 (4-H Building) in detail as well as state the level of ability (i.e. beginner, intermediate, advanced) when necessary. It is hard to determine if the item is large or small or what level the 4-H’er is in the project when all the description says is “craft”.

Data entry is much more efficient if vouchers are filled out by department, keeping each department and section entry together and in order (i.e. keep all Section 12 entries together).

Members are not paid a premium for showmanship classes, but should still list them on the voucher for date tracking purposes and for the creation of animal show books.

 It is recommended that a parent fill out the voucher for members that are under the age of 12. That way, it will be legible.

 It will be the Organizational Leader’s responsibility to double check the vouchers before they are turned in. The voucher must be signed by the leader, 4-H’er and parent..

 Remember that each youth may exhibit ONE item that was not listed on his or her voucher. Please see the Entry Clerk at the kiosk for more information.

The 4-H Office does not provide tables for club booths. When Evaluation Day is over, the tables used are taken down. It is the club’s responsibility to provide tables for their booths.

Vouchers MUST be turned in by THURSDAY JUNE 15TH no exceptions!

Club leaders; please fill out a voucher for your booth at the County Fair.

Attention Cloverbuds: If you are showing an animal, fill out a voucher and the sign parental permission form. You will receive three entry tags for 4-H Building exhibits from your club leader. Do not put 4-H Building exhibits on your voucher. 

2017 Fillable 4-H Voucher

2017 Parental Permission Form

To use fillable voucher/parental permission form:

***Click the link to open the file

**SAVE the file to your computer or device

Click on the arrow to save the PDF file to your computer. You will need a PDF reader like Adobe.

***Complete voucher, save the file again in your PDF reader. 

Return your voucher via email: kde32@cornell.edu OR lmc323@cornell.edu

Return your voucher via postal mail: CCE 4-H 3542 Turner Road Jamestown, NY 14701

Return your voucher by fax: 716-664-6327

Voucher deadline is 4:30pm

Thursday June 15, 2017!

Contact

Kate Ewer
4-H Community Educator
kde32@cornell.edu
716-664-9502 ext. 212

Last updated June 7, 2017